Accounts Payable Clerk

OutChain Solutions

Job Description

Position: Accounts Payable Clerk

OBJECTIVE To efficiently and accurately manage the settlement of accounts accurately and on-time.


EXTERNAL- Clients, agents, banks, accountants

INTERNAL- Management, co-workers



·         Coordination with external accountants regarding BIR matters

·         Record all transactions involved across all parties concerned and regularly submit reports to ASC

·         Coordinate schedules for collections and payments of suppliers

·         Facilitate and record all daily bank transactions

·         Maintain a friendly and professional correspondence with internal and external clients

·         Make recommendations for a healthy and strong organization for its further growth and expansion.

·         Other tasks that may be assigned

The following are specific functions:

Account Payable- LCL

·         Accurate recording of information on all on-going shipments (Client, DR#, Quantity, #Cbf/Cbm, Agent, Date Delivered and others)

·         Ensure the timely settlement of accounts by clients prior to payment to agent

·         Prepare and settle accounts with agent after payment by client

·         Accurately record all payments made to agents complete with transaction details (Date Paid, Bank, Check#)

·         Record, monitor, and submit weekly reports on all billing and their status

Account Payable- FCL

·         Accurate recording of information on all on-going shipments (Client, Code, Commodity, Delivery Date and others)

·         Collect and verify vouchers of advances prior to requesting for ASC for online fund transfer (BDO or MBTC) for the specific amount

·         Facilitate fund transfer online and inform ASC for his authorization for transaction to be completed

·         Accurately and immediately record all online fund transfers complete with transaction details (Amount, Date Paid, Bank)

·         Record, monitor, and submit weekly reports

·         Check and sort liquidation documents vs disbursement documents



·         Handle petty cash fund

·         Record all the operating expense

·         Prepare cash / check vouchers for payment & collections



·         100% accuracy of information recorded on all on-going shipments (includes but not limited to client, code, commodity, delivery date, and others)

·         100% accuracy on all amounts stated on vouchers and statement of accounts for accounts payables

·         100% On-time billing to clients

·         100% On-time payment to agents/suppliers

·         0 overdue accounts

·         0 negative feedback from clients (internal and external)

·         100% compliance to company policy



  • College graduate of accounting or any financial management course

  • Previous work experience in the brokerage and freight forwarding industry is an advantage but not necessary

  • Excellent skills in Microsoft Office

  • Excellent communication skills both written and oral



  • Ability to organize and strictly monitor accounts so that is paid on time and can in return, settle its dues in a timely manner.

  • Be proactive in taking the necessary steps in order to maintain a healthy cash flow

  • Effectively manages time and resources to ensure the work is done efficiently, on-time, and to a high-quality standard

  • Has the initiative to learn, research, and understand the client to effectively meet their needs and to take responsibility for customer satisfaction

  • To correspond in a friendly and professional manner at all times

  • Team player with excellent interpersonal skills

  • Result-oriented

  • Detail-oriented


About OutChain Solutions

We are a Eurasian outsourcing company specialised in the Logistics and Supply Chain industry. Based out of the Philippines, we provide offshore staffing solutions so our clients can grow their teams quickly.

From Data Entry, Customs Document Checking to Freight Coordination, we have staff to for every position in the Supply Chain. Our expat management has a combined 20 years’ experience in logistics and recruitment we can find you staff quickly and of the best quality!

Location: San Juan City, Metro Manila, Philippines

Salary: Monthly 25,000 PHP

Referral Reward: No rewards

Starting: Now

Contract: Full Time

Company Website: Visit

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