Accounts Payable Clerk

Position: Accounts Payable Clerk

OBJECTIVE To efficiently and accurately manage the settlement of accounts accurately and on-time.

KEY RELATIONSHIPS

EXTERNAL- Clients, agents, banks, accountants

INTERNAL- Management, co-workers

KEY FUNCTIONS

·         Coordination with external accountants regarding BIR matters

·         Record all transactions involved across all parties concerned and regularly submit reports to ASC

·         Coordinate schedules for collections and payments of suppliers

·         Facilitate and record all daily bank transactions

·         Maintain a friendly and professional correspondence with internal and external clients

·         Make recommendations for a healthy and strong organization for its further growth and expansion.

·         Other tasks that may be assigned

The following are specific functions:

Account Payable- LCL

·         Accurate recording of information on all on-going shipments (Client, DR#, Quantity, #Cbf/Cbm, Agent, Date Delivered and others)

·         Ensure the timely settlement of accounts by clients prior to payment to agent

·         Prepare and settle accounts with agent after payment by client

·         Accurately record all payments made to agents complete with transaction details (Date Paid, Bank, Check#)

·         Record, monitor, and submit weekly reports on all billing and their status

Account Payable- FCL

·         Accurate recording of information on all on-going shipments (Client, Code, Commodity, Delivery Date and others)

·         Collect and verify vouchers of advances prior to requesting for ASC for online fund transfer (BDO or MBTC) for the specific amount

·         Facilitate fund transfer online and inform ASC for his authorization for transaction to be completed

·         Accurately and immediately record all online fund transfers complete with transaction details (Amount, Date Paid, Bank)

·         Record, monitor, and submit weekly reports

·         Check and sort liquidation documents vs disbursement documents

Others:

·         Handle petty cash fund

·         Record all the operating expense

·         Prepare cash / check vouchers for payment & collections

KEY PERFORMANCE INDICATORS (KPIs)

·         100% accuracy of information recorded on all on-going shipments (includes but not limited to client, code, commodity, delivery date, and others)

·         100% accuracy on all amounts stated on vouchers and statement of accounts for accounts payables

·         100% On-time billing to clients

·         100% On-time payment to agents/suppliers

·         0 overdue accounts

·         0 negative feedback from clients (internal and external)

·         100% compliance to company policy

QUALIFICATIONS

Technical

• College graduate of accounting or any financial management course

• Previous work experience in the brokerage and freight forwarding industry is an advantage but not necessary

• Excellent skills in Microsoft Office

• Excellent communication skills both written and oral

Behavioral

• Ability to organize and strictly monitor accounts so that is paid on time and can in return, settle its dues in a timely manner.

• Be proactive in taking the necessary steps in order to maintain a healthy cash flow

• Effectively manages time and resources to ensure the work is done efficiently, on-time, and to a high-quality standard

• Has the initiative to learn, research, and understand the client to effectively meet their needs and to take responsibility for customer satisfaction

• To correspond in a friendly and professional manner at all times

• Team player with excellent interpersonal skills

• Result-oriented

• Detail-oriented