Accounts Payable Clerk at Satellite Office

Job Description

The Accounts Payable Clerk is responsible for the timely verification / approval and payment of the Group’s vendors with minimal supervision

Duties and Responsibilities:

·         Verify all invoices in your vendor list daily

·         Approve all invoices with accurate purchase order or manager signature

·         Respond to Vendor correspondence daily

·         Escalate any vendor queries / problems to management

·         Clear reject file in your vendor list by end of each week

·         Prepare monthly reconciliations by 21st of each month for the previous month

·         Clear the payables mail box daily

·         Clear the statements mail box daily

·         Ensure all company records are organised, accurate and available for review

·         Develop a professional working arrangement with Vendors and staff

·         Maintain an organised filing system for all accounting documents

·         Ensure that overheads, costs and expenses are minimised by carefully controlling and utilising all resources effectively

·         Provide regular feedback to team members on progress towards goals

·         Shares new knowledge with team members with the aim of increasing their professional development and employee engagement

·         Contributes to maintaining general housekeeping within department and individual work areas

·         Communicates to internal and external stakeholders in the appropriate manner

·         Shares knowledge and information in a timely manner with the other Dealership departments

·         Ensures customer satisfaction at every stage of the customer experience

·         Identifies areas of improvements and contributes with positive suggestions

·         Uses initiative and is pro-active

·         Any other duties as required from time to time by the Dealer Principal / General Manager.

Adherence and commitment to Company Policies & work practices:

·         Carry out all duties as per Company’s core values and Mission Statement

·         Abides by Company’s Workplace Health & Safety Policy

·         Actively participate in the implementation of WHS in the workplace by identifying and reporting workplace hazards, developing safe work practices and ensuring own work environment complies with WHS Legislation

·         Displays care for the health and safety of self and others

·         At all times, acts professionally and handle sensitive business information appropriately in order to promote a positive image of the company and brand

·         Complies with all legal obligations including adherence to Company’s Code of Conduct, Anti-Discrimination, Anti-bullying and Workplace Harassment Policies

·         Awareness and adherence to the Trade Practices and Privacy Act

·         Abides by Company’s Smoking In the Workplace Policy

·         Obey all road laws when driving company or customer vehicle

·         At all times speak loyally of the product, colleagues and company

·         Accept instructions with regard to work practices and employment conditions from Senior staff

·         Adheres to appropriate Dress Code as instructed by individual site Manager, in line with Company and Manufacture Corporate Identify guidelines


·         Advanced spreadsheet application/design skills

·         Thorough knowledge of accounting principles and procedures

·         Attention to detail

·         Excellent accounting software user and administration skills

·         Written and verbal communication skills

·         Hardworking, persistent, and dependable, while encouraging a team environment

·         Positive and enthusiastic

·         Maintains confidentiality

·         Acts honestly and with integrity

An ability to create a workplace environment and culture that allows all employees to develop and excel in their jobs

About Satellite Office

Satellite Office provides premium staffing solutions for small to medium sized businesses, assisting them to build their own dedicated teams in the Philippines. Using our 20+ years experience in the BPO industry, we will build and manage tailored remote staff for each client we partner with.

Location: Pasig, Metro Manila, Philippines

Salary: Negotiable salary

Referral Reward: 10,000 PHP

Starting: Now

Contract: Full Time

Company Website: Visit

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